Risk Assessment Overview
Introduction
Social distancing, protecting the vulnerable, isolating symptomatic people and promoting high standards of hygiene remain our primary controls for COVID-19. Collective effort is needed to maintain social distancing across all band activities at least in line with Government guidance.
Scope
This risk assessment has been developed to identify COVID-19 related risks affecting everyone involved in music making activities with particular regard to rehearsals and booked events (an additional risk assessment will be undertaken for performance and public events if required). It has been undertaken in consultation with Trustees, Members and Venues as part of the return to playing following lockdown. Control measures have been based on existing WWB practices, government guidance and good practice to minimise the risk of spreading infection.
References
- Health and Safety at Work etc. Act 1974
- Management of Health and Safety at Work Regulations 1999
- Workplace Health and Safety at Work Regulations 1992
- Government, PHE, DCMS and Making Music Guidance
- Venue and WWB COVID-19 Policies, RAs and procedures.
Summary Guidance (covid-19-response-spring-2021)
Previous Tiering restrictions and Christmas guidance references removed, and RA updated to reflect Step 4. Step 4 – 19 July – Return to full rehearsals and performance subject to any social distancing rules remaining in force.
Pre-deployment risk assessment with control measures identified.
| Risk | Existing Control Measure(s). | Further Action Identified. | By Whom | In place / Complete. |
| 2.1 Attendees bring COVID-19 virus into the venue. | Risk to other attendees and other groups using the venue. | |||
| Turn people with COVID-19 symptoms away. | Members to advise any infection or notification from NHS track and trace in advance of rehearsals/performances. | Record of notifications kept. Any changes in players to be advised as early as possible to ensure amendments to seating plans are made. | Julia Ractliffe | In Place |
| Positioning of players to reduce direct transmission. | Seating to be majority side-by-side in rows where possible. | Specific review once seating is arranged to maximise space between players. | Julia Ractliffe | In Place |
| Avoiding transmission in breaks. | Any breaks encouraged to be outside the venue. | Tea and Coffee may be available on a served basis. | Julia Ractliffe | As Required |
| Ensuring measures are complied with. | Anyone displaying symptoms turned away. | COVID-19 officer providing independent eyes. | Adrian Smart | As Required |
| Managing numbers of attendees | The team structure established during previous steps may be utilised | Pre-planned blocking of seats will be prepared | Julia Ractliffe | In place |
| 2.2 Transmission by Air. | Risk to other attendees. | |||
| Provide adequate ventilation. | Windows and doors to be opened. Venues to be aired prior to use. | COVID-19 officer to be positioned by open doors for additional security. | COVID-19 officer | In Place |
| Preventing transmission when in the venue. | Face coverings are personal responsibility and choice. | Spare coverings to be available at rehearsals. | Julia Ractliffe | Complete |
| Cough and Sneeze prevention | Manhasset Perspex screens deployed as appropriate. | Dynamic assessment to be established by set-up team. | Set-up team | In Place |
| Vocalisation. | Singing when part of the performance is allowed. | Talking over the MD or music is to be discouraged. | Julia Ractliffe | In Place |
| 2.3 Droplets on Surfaces. | Risk to other attendees and other groups using the venue. | |||
| Increased cleaning regime | Upon arrival and before leaving, complete clean of touch points and toilets. | Compliance with Venue and WWB specific cleaning procedures. | Set-up team. | In Place |
| Encourage hand washing and sanitising. | Gel to be provided for use upon entry to the venue. | Provide soap and hand-drying facilities. | Set-up team | In Place |
| Transmission through spital. | Cloths to be used when “emptying out”. | All. | Complete | |
| Handling of tickets, subs donations and collections. | Cash may be deposited in a collection tin. | A contactless payment facility may be provided. | Andy Ractliffe | Complete |
| 2.4 Individual Infection. | Risk to individual and other attendees. | |||
| Transmission at registration / sign in. | A verbal symptom check will be made upon entry. | Recorded on register. | Adrian Smart | In Place |
| Managing an episode of illness. | Should an individual feel unwell for whatever reasons they must report to the first aider and COVID-19 Officer. | The first aider will dynamically assess the situation and remove the individual from the venue. | First Aider / COVID19 Officer | As Required |
| Managing a positive test. | Individuals who are tested positive at any time should inform the trustees who will also advise the Venue and follow PHE guidance to support Track and Trace. | The band records will be retained for a minimum 21days and used to assist with any track and trace and any people in contact will be advised to also seek a test. | All / Trustees | As Required |
| Track and Trace single point of contact (SPOC). | Initial notification will be through the COVID19 Officer. | Andy Ractliffe will be the nominated SPOC. | Andy Ractliffe | As Required |
Additional Control Measures specific to location.
| Hazard identified and who may be harmed. | Existing Control Measure(s). | Further Action Identified. | By Whom | In place / Complete. |
| Unexpected gatherings | It is not anticipated that there will be any unexpected gatherings. | The COVID-19 officer will contact the relevant Authorities as necessary. | COVID-19 Officer | As Required |
| Unexpected visitors. | In the event that a visitor unrelated to the activity arrives, they will be politely turned away. | Visitors will be asked to remain outside and an event leader contacted to meet them. | COVID-19 Officer | As Required |
| Personal behaviours. | Anyone not following the measures will be politely challenged. | Persistent breach or flagrant disregard may lead to exclusion from activities. | Andy Ractliffe | As Required |